Data Time Systems

13/06/2025

Minimum Wage Breaches: A Wake-Up Call for Employers

Recent reports have highlighted that over 500 companies were named by HMRC for failing to pay the minimum wage, affecting nearly 60,000 workers and resulting in £7.4 million in underpayments.

While some of these breaches were due to deliberate non-compliance, many stemmed from administrative oversights - such as unpaid break and miscalculations of working hours. At Data Time Systems Ltd, we understand that managing workforce compliance can be complex.

Investing in robust workforce management solutions not only safeguards your employees' rights but also protects your business from potential legal and financial repercussions.

If you're concerned about compliance or want to streamline your workforce management, we're here to help - https://datatime.co.uk/clock-in/

11/06/2025

“Still Using Spreadsheets?”

Let’s be honest - they get the job done... until they don’t.
And then you end up like Steve here - crushed under version 87_final_FINAL.xlsx.

✅ Staff forgetting to clock in
✅ Overtime not logged properly
✅ Holidays missing from the rota
✅ Someone forgets to save the latest version… again

Most teams we speak to say the same thing: “We’ve outgrown this, but we’ve just been getting by.”

That’s where a time & attendance system that keeps your data accurate and your team on track, starts making sense. It’s not about flashy dashboards - it’s about getting the basics right. Every day. For every shift.

If your business is hitting that point where the spreadsheets are starting to break, we can walk you through what a better setup could look like. Not a sales call. Just a chat. You might not even need a full system (yet).

👉 https://datatime.co.uk/

09/06/2025

A busy few weeks with the Data Time team on the road!

From Scotland to the South Coast, our team has been visiting a wide range of client sites - setting up new systems, reviewing existing setups, and helping teams get more from their workforce management tools.

While there’s always a place for responsive online support, we genuinely enjoy getting on-site and meeting our client's face-to-face. These visits offer a valuable opportunity to see how our solutions are working day-to-day - reducing admin, improving accuracy, and freeing up time to focus on business growth.

Whether you're already using Focus and want to optimise your setup, or you're exploring new ways to streamline workforce management, we're here to support you - on-site or remotely.

30/05/2025

When Hot Seat leads to deep thinking...

This week, I had the opportunity to attend the EC Meeting in Nottingham at the Lace Market Hotel. Twenty business owners came together in a room for the 'Hot Seat' session, where three business owners shared the challenges they’re facing, and the group offered help, advice and support. That for me is the power, as we all have a different story to tell and experiences we have learnt from. It’s a real mastermind approach that strips away fluff and gets to the heart of the matter.

Listening to others unpack their issues gave me valuable insights into our own journey at Data Time Systems. Sometimes, it’s not about giving advice, it’s about hearing someone else’s story that shines a light on something in your own business you hadn’t quite seen clearly. Grateful to be part of a community where everyone is open to learning, growing, and sharing what actually works (and what doesn’t!).

Lots of takeaways, and a few action points I’ll be following up on straight away. Print Co Key Principles Press For Attention PR Ltd Curves Ilkeston

19/05/2025

While on a site visit last week, a prospective client raised a familiar point during our walkthrough:

“During fire drills, we’re still using paper and pen to check who’s on-site. It’s slow, and honestly, we’re never fully confident we’ve accounted for everyone.”

It’s a common issue - especially in busy environments where teams move between buildings, shifts, or remote sites.

We looked at how the built-in fire roll call feature within our Focus Time & Attendance system could resolve this. Now, with just a phone or tablet, fire marshals have immediate visibility of who’s clocked in - no paperwork, no delays.

A small operational shift that strengthens safety, supports compliance, and gives managers clarity during both drills and real incidents.

If you're still relying on manual checks, it’s worth seeing what’s possible. Let’s book a quick call - I can show you in five minutes how this would work on your site.

16/05/2025

Why ROI Still Matters...

Not all inefficiencies look like failures.
Some are quietly accepted, baked into payroll, and repeated every week.
When manual edits and process gaps become routine, it’s worth taking a closer look.

Read the full article here → [https://datatime.co.uk/the-real-roi/]

13/05/2025

“Why are we even changing the system?”

If you’ve ever rolled out new tech in the workplace, you’ve probably heard some variation of this before. The truth is, most employees don’t resist the tech; they resist the disruption. So, how do you help your team see the value in a new time and attendance system?

We’ve written a short guide packed with tips to:

✅ Get buy-in from your team early
✅ Communicate real benefits
✅ Avoid the “Big Brother” effect
✅ Turn resistance into real engagement

If you're planning to introduce a new Time & Attendance system - or even just thinking about it - this one's for you.

👉 Read the full blog: https://datatime.co.uk/helping-employees-see-the-value-of-a-new-clocking-system/

09/05/2025

We’re Not Always the Right Fit!

The world of time & attendance and workforce management is busy.
You'll find countless providers promising similar features: employee clock-IN/OUT systems, rota/shift scheduling, and reporting.

On the surface, they all sound the same.

But once you're inside?
The difference between a system that works with your business and one that works against it becomes painfully clear.

At Data Time Systems, we don’t do off-the-shelf.
We work with businesses who care about accuracy, better visibility, and making their operations run more efficiently - with systems that reflect how they actually work.

In our latest blog, we share a refreshingly honest look at when we’re the right fit (and when we’re not).

There's no hard sell, ever - because finding the right match matters for you, and for us.

Have a quick read here... 👉 [https://datatime.co.uk/we-are-not-always-the-right-fit/]

-In

02/05/2025

How Does Your Current Provider Stack Up?

25 Questions to Help You Identify the Best Employee Time Tracking and Workforce Management Solution for YOUR Business.

This isn’t about us—it’s about helping you get clear. If you’re assessing your current provider or thinking about switching, these questions will help you cut through the noise and focus on what truly matters for your business: accuracy, efficiency, and reliability.

Are you ready to see how your current solution stacks up? Download our free checklist now - https://datatime.co.uk/best-in-the-world/

30/04/2025

Why are we so afraid of change?

Often the issue is not the change itself, it is communication around the change.

Change can be challenging, especially when introducing new systems. If your team hesitates about adopting new technology, it's essential to address their concerns and bring them on the journey.​

At Data Time, our team work closely with companies to bring your back office team on the journey and have put together some helpful hints and tips for you, ensuring a smoother transition and team buy-in.​

Have a quick read here - https://datatime.co.uk/how-to-respond-when-your-admin-team-pushes-back-on-a-new-system/

27/03/2025

If you have hourly-paid staff and you’re still relying on spreadsheets, punch cards or guesswork, you’re likely bleeding money without realising it.

It’s not just about a few minutes here and there. Multiply that across 50+ employees, across a year, and you’re looking at tens of thousands lost in overpayments, overtime creep, and payroll errors.

And if you’re in sectors like care, construction, or hospitality - this isn’t just inefficient, It’s a compliance risk.

Focus Net gives you real-time visibility of exactly who’s working, when, and where - eliminating time theft, improving accuracy, and integrating directly with payroll.

The question isn’t can you afford a better system?
It’s how much longer can you afford not to?

25/03/2025

April Workforce Law Changes – Are You Ready?

Big changes are coming in April for UK employers – from minimum wage increases to flexible working rights. Is your current time & attendance system ready to handle the shift?

Manual processes could leave you exposed to errors and non-compliance. Now’s the time to review your setup. Audit your current system with our handy template - https://datatime.co.uk/workforce-management-audit/

Say Hello to Clarity With Our Workforce System Audit Template from Data Time Systems. Helping you to get clear on what you need.