Spencer Reynolds Family Reunion

17/07/2024

Dear Family,
Please see our updated itinerary below which now includes resort locations for the Welcome Reception and Family Dinner.
Follow the link below for live updates.
https://www.canva.com/design/DAFEXXZsMBM/MAhqmvxVKGgUFgIG-NT_sw/view?utm_content=DAFEXXZsMBM&utm_campaign=designshare&utm_medium=link&utm_source=editor

Additionally, we have created a Spencer-Reynolds Whatsapp chat to keep us all in the loop during this reunion.

Please join via this link: https://chat.whatsapp.com/Lh9AR1nee3gLN7IPpoqGVh

16/07/2024

Dear Family Members:

In your communications from Liberty Travel, you should have been notified that we are required to fill out a Customs Form before entering DR. This form can be filled out on your mobile device prior to your arrival OR at a kiosk once you get to the airport.

https://eticket.migracion.gob.do/Auth/TravelRegister/

For all those who would like to try filling it out beforehand, I have created a step by step guide on how to use the Mobile form linked below.

Check out this US Letter designed by Kristen Spencer.

16/07/2024

Dear Family Members:

We are excited to see all who are joining us for the 2024 Spencer-Reynolds Family Reunion: July 18-22, 2024 in Punta Cuna, Dominican Republic at the Dreams Macao Beach Punta Cuna.
Please follow this link for live updates to our Itinerary :

Check out this design designed by Kristen Spencer.

03/07/2023

If you have not made your deposit for the the The 2024 Spencer-Reynolds Family Reunion, we have good news! The deadline for deposits has been extended and will now be due on July 25, 2023.
***Please see the reservation information for important details in regard to adding children to your booking.***

The 2024 Spencer -Reynolds Family Reunion will be held July 18-22, 2024 in Punta Cuna, Dominican Republic. We worked with a travel agent, Liberty Travel, to secure a block of rooms at the Dreams Macao Beach Punta Cuna. The resort has a variety of family friendly activities including a water park.

Resort Reservations:

To reserve your room at the resort please use this website (https://groups.libertytravel.com/SpencerReynoldsFamilyReunion) or call Liberty Travel to make a reservation at +1 (866) 300-2636 (Group Number #203761).

You must make a deposit by July 25, 2023 in order to secure a room at the family rates sent via email.

Non-Refundable Deposit: $150 per adult. (e.g., 2 adults = $300 deposit). No deposit required for children under age 12.

Adding children to your booking: If you would like to add children to your reservation, it is recommended that you register the adults in your party first. You can then add children by emailing or calling liberty travel directly with your confirmation number. If you attempt to add children online, it will charge you the full $150 per child under the age of 12. This is a glitch in their system and was not made known to us when originally speaking to liberty travel. We apologize for any inconvenience or confusion this may have caused thus far!

Cancellation: You have until May 1, 2024 to cancel your reservation and only forfeit your $150 deposit per adult. After May 1, 2024, no refund will be made and you will be responsible to pay the full reservation amount.

If you have any questions, need more information, or want to add someone to the mailing list, please send a message to the reunion mailbox at [email protected]. If you have questions about the resort or booking the resort, please contact Liberty Travel
Email: [email protected]
Telephone: +1 (866) 300-2636 (Group #203761)

Please be advised there is a 3 night minimum stay required. Child Rates (3-12 years old at time of check in). Child rates only valid when sharing with 2 Adults Please be informed when registering children, please enter the child's age at time of travel.

23/05/2023

This is a gentle reminder that deposits for the The 2024 Spencer-Reynolds Family Reunion are due on June 12, 2023.

The 2024 Spencer -Reynolds Family Reunion will be held July 18-22, 2024 in Punta Cuna, Dominican Republic.
At the business meeting in July 2022, our family decided that the 2024 Reunion would be at an all-inclusive resort in the Caribbean. We worked with a travel agent, Liberty Travel, to secure a block of rooms at the Dreams Macao Beach Punta Cuna. The resort has a variety of family friendly activities including a water park. The prices below include:

Limitless access to gourmet à la carte dining options; no reservations required
Unlimited international and domestic top-shelf alcohol
Unlimited natural fruit juices and soft drinks
24-hour room and concierge services
Pool and beach wait service
Kid’s club (4-10 years old) Teens Club (11 - 17 years old)
Daily refreshed mini-bar with soft drinks, juice, bottled water and beer
Daily maid service
Endless daytime activities and live nightly entertainment
Theme parties, oceanfront bars and entertainment venues
Free Wireless Internet Access (Wi-Fi)
All taxes and gratuities

Resort Reservations:

To reserve your room at the resort please use this website (https://groups.libertytravel.com/SpencerReynoldsFamilyReunion) or call Liberty Travel to make a reservation at +1 (866) 300-2636 (Group Number #203761). You must make a deposit by June 12, 2023 in order to secure a room at the rates below. A three night minimum reservation is required. Flight accommodations must be made separately.

Non-Refundable Deposit: $150 per adult. (e.g., 2 adults = $300 deposit)

No deposit required for children under age 12.

Reservation Balance: After making a $150 per adult deposit, you will have until May 2, 2024 to pay the balance of your room. You may make installment payments or lump sum payments via the website link or by phone.

***Flight accommodations must be made separately. A valid passport is required to travel to the Dominican Republic***

Cancellation: You have until May 1, 2024 to cancel your reservation and only forfeit your $150 deposit per adult. After May 1, 2024, no refund will be made and you will be responsible to pay the full reservation amount.

If you have any questions, need more information, or want to add someone to the mailing list, please send a message to the reunion mailbox at [email protected]. If you have questions about the resort or booking the resort, please contact Liberty Travel

Email: [email protected]

Telephone: +1 (866) 300-2636 (Group #203761)

22/01/2023

Friendly reminder that the deadline for this round of Spencer Reynolds Scholarship Applications is Monday, January 30, 2023! Please email [email protected] for an application.

Eligibility Requirements
To receive a Spencer-Reynolds scholarship, applicants must:
-Be a member of the Spencer/Reynolds family
-Attend at least 1 family reunion prior to applying for the scholarship
-Currently be attending an accredited school of higher learning
-Be an undergraduate or graduate student
-Complete one semester of classes prior to applying for the scholarship
-Have a grade point average of: Undergraduate students: B or better; Graduate students: B+ or better
Note: Course curriculum will be taken into consideration where grades are concerned.
-Complete the Spencer/Reynolds Scholarship application
-Submit a statement explaining why you chose your major of study and why you should receive the scholarship
-Submit scholarship application by Jan. 30 or June 30

Guidelines:
-Scholarships will be awarded on the basis of need, but academic achievement will be a factor of consideration.
-Students can apply for a scholarship more than once; amount awarded will be determined by 1) number of recipients and 2) amount in the scholarship fund
-An equal amount, up to $250, will be awarded to all scholarship recipients based on the amount in the Scholarship Fund at the time of application deadlines.
 Award amount per recipient will not exceed $250 (it may be less than $250, but will not be more than $250)
-Greater consideration will be given to first-time scholarship recipients; however, the maximum amount to be awarded will be $250

25/06/2022

THE WAIT IS OVER!

Take a look at the itinerary for the Spencer-Reynolds Reunion 2022!

Additional Information

Scholarship Fund:

The scholarship fund is a great resource that helps our upcoming generations with anything they might need throughout the duration of their undergraduate experience.This includes (but is not limited to) books, supplies, dormitory necessities, and more. Although the opportunity to donate towards the scholarship fund remains open year-round, our scholarship fundraising goal for this year’s reunion is $1500.
If you would like to donate, please do so! All forms of payment are accepted.

Memorial Names:

If you would like to submit the name of a loved one who has passed on to our list of memorial names (to be read immediately following our worship service on Sunday, July 9th), please do so by emailing us at: [email protected]
We will also be collecting names at check-in and during picnic day. Even if you are not attending the reunion, you are more than welcome to send names.

Graduate Names:

Please let us know if you or someone in your family has graduated this year! We want to celebrate with you all during picnic day! Email us at: [email protected] with a photo of the grad, their school, and major (if applicable) by July 6th. Please send along even if you are not attending the reunion this year.

Updated Contact Information:

Upon arrival at check-in, please be prepared to fill out a form that will help us to update our contact information for everyone. As we all know, our family spans far and wide. We want to be sure that everyone continues to receive information as efficiently as possible. Please do not leave this year’s reunion without filling out the contact form.

FAQs

What should I bring?

Sunscreen
Swim gear (swimsuit/trunks, water shoes, goggles, floaties, towels etc.)
Disposable masks (we will also have some on hand, just in case)
Hand sanitizer (we will also have some on hand)
Lawn chair (for drive-in movie)
Portable charger (there are minimal outlets at the park)

What’s up with movie-night?

We will be hosting a drive-in movie at 8:30 pm on July 7th (check-in day). Showing: BLACK PANTHER. It is highly recommended that you carpool and bring your lawn chairs because the theater only allows a maximum of 20 cars. We want to be able to accommodate as many people as possible.
We will have some snacks and beverages upon arrival.

What is the menu for picnic day?

Hotdogs & Burgers
Veggie Dogs
BBQ Pulled Chicken
Fried Fish
An assortment of sides

If you have any questions, need more information, or want to add someone to the mailing list, please send a message to the reunion mailbox at [email protected] ([email protected])

We can't wait to see you

Best,
Kristen & Maya

07/04/2022

Hello Family!

We hope all is well with you. We would love it if you would join us for a committee meeting this coming Monday, April 11th at 6:00 PM (EST) via zoom.

We will be brainstorming activities for our Friday registration/ game night and Saturday outdoor picnic.

Please come armed with your fun ideas! Use the zoom link below.

Hope to see you there.

-Kristen

Join Zoom Meeting
https://columbiauniversity.zoom.us/j/94162902847?pwd=dDFzdk9HVzNzSGNQT1hCT1NxSlpBQT09

Meeting ID: 941 6290 2847
Passcode: 252369

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04/01/2022

If you or anyone you know is not on our mailing list, please send us an email at [email protected]! Our preference is to send email updates but we are sending out hard copy letters to those who do not use email. The next round of letters will be sent out this Monday. Please spread the word about our save the date!

15/12/2021

Wishing you and your family a Merry Christmas and a Happy New Year.

16/10/2021

Hello Family,

We are so excited to announce that we have started the process of thinking about the Spencer-Reynolds Family Reunion in Martinsville for 2022. In order to get the ball rolling, we have created a survey to assess how comfortable we are with having an in-person reunion. After the year and half we have experienced, health and safety is our priority in this planning process. Attached below you will find a link to our survey.
*VERY IMPORTANT: Please note that if you are responding for your entire household that you list everyone’s names as prompted. In addition, if you are responding for your entire household, please note everyone’s vaccination status (if they differ) at the bottom of the survey in the comments section.
This correspondence has also been sent to the email addresses that we have already.

https://forms.gle/WdJJfLFxN2KFvweS7

As we try to plan for the reunion in July 2022, we are surveying everyone's preference about having an in-person (socially distant) event. We are considering both virtual and in-person options. The next reunion will be in Martinsville, VA. Please fill this survey out by November 1st.