Organizing a business event is a creative, and often complicated, process that requires effective planning and coordination of activities, a division of functional responsibilities within the organizing team, cooperation with a various service vendors. Because of its efficient and innovative approach for planning meetings and trips, flexibility and ability to react quickly to unexpected changes, a
nd vast experience in communicating and working with different management styles, COLOgistics can maintain and implement any event at the world’s highest standards. Based on its experiences in planning and implementation of national and international projects, COLOgistics can provide its Clients with:
• best innovative ideas to improve the performance of meetings and events;
• best practices for selecting appropriate venues, choosing and booking hotels, and arranging air tickets;
• effective negotiation and collaboration with vendors, resulting in large discounts and savings;
• advice for additional cost-savings opportunities and improvements of the operational preparation tasks and arrangements. We know how to make your business trip effectively planned and accurately organized. Our project manager will take care about all your travel arrangements so you be sure to find yourself in the right place at the right time. To maintain efficient business event management, COLOgisitcs’ cooperation with corporate clients includes:
• ensuring personal approaches to meeting & event planning;
• developing detailed plans;
• identifying savings opportunities and improvements of the meeting arrangements; and,
• protecting clients’ interests from unexpected changes in the planning and implementation process. OUR SERVICES
Our company provides logistical support for business events and travel arrangements:
- Hotel Booking for individual and group business trips, corporate meetings, off-site teambuilding/retreat. We offer special corporate rates and group rates, and we ensure client’s safety and security.
- Ticket Booking (air/train) for group and individual business trips, with the lowest service charge. We search the most convenient itineraries of your trips based on your preferences, and assist in arranging airport transfers and car rentals. We offer e-tickets and ticket delivery to your office at free of charge.
- Venue Search for business events (convention halls, exhibition halls, boardrooms, recreation center halls, business centers). We find a venue the most suitable for your objectives and the format of the event.
- Delegates’ Communication & Invitation (direct e-mailing, invitation by phone/fax). We facilitate the registration of your participants, developing and updating registration lists and collecting fees. On-line registration can be arranged.
- Logistical support for your business event including planning and preparation, analyzing budget with cost-saving strategies, providing on-site logistical support during your event, and conducting a post-event evaluation. We always protect our clients’ interests from unexpected changes in the planning and implementation process. We a;sp ensure the quality control of services.
- Audio / Video Equipment for presentations at business events (multimedia projector, screens, laptops, boards, audio conference system, equipment for simultaneous translation). We offer technical staff on-site to assist with any technical issues.
- Promo Production (leaflets, brochures, invitations, conference folders, badges). We design and produce blueprint for your materials for the event.
- Transportation Facilities (individual cars and group transportation, including buses, media buses and minivans). We also provide “meet&greet” at the airport or at hotels, and city tours.
- Catering services for meeting&events - coffee-breaks, lunches, dinners, cocktails, special event menus. Get great dining experience with excellent services and high-quality food that satisfies your meeting guests. WHAT WE DO
We organize and manage:
• forums and congresses;
• trainings, workshops, and seminars;
• press events (press conferences, press lunches, briefings, interviews);
• special events, such as opening ceremonies and receptions;
• socially responsible and charitable activities; and,
• exhibitions. By
• helping identify possible hotels/venues, based your main criteria (purpose of staying, budget, location, conference facilities, etc.);
• assist in planning your budget using cost-saving corporate programs and provide with the most advantageous proposals and rates that you receive in terms of our cooperation
• negotiating as best rates as possible for business and corporate events;
• informing with latest updates about current sales, special hotel’s awarding and bonuses programs, new services, and changing of price policies and new cancellations rules; and,
• ensuring client’s safety and security by being available for any emergencies, helping arrange insurances, providing all important information about hotel, location, maps, and emergency numbers. Making your stay safe is COLOgistics’ priority! Understanding the business development processes, we give you up-to-date solutions and constructive ideas for efficient business event management. To achieve great results of the event, we optimize your budget by offering best possible rates and providing all logistical needs. Value your time, work on substance of your business, we take care of the rest to keep your trip pleasant and smooth.
